POS

Quality Note

Description

1

Texts

When creating PDF documents, there may be errors or issues with further processing. A problem arises when PDFs are generated based on scanned documents. The files often contain images instead of characters. These images cannot be analyzed and used in subsequent processing. The content is readable only by humans but cannot be used in processes.

When using special fonts, such as those for icons or symbols, shifts may occur. To ensure clean display, these fonts should be embedded in the PDF.

Another issue may arise when copying text from a PDF document. This can result in all characters being converted into special characters.

To check if optimal use of your PDFs is possible, you should copy various text excerpts from the PDF document and paste them into, for example, Word. If the pasted text matches that from the PDF, it can be used. If the text has changed, the PDF should be revised.

2

Table of Contents

You can include a table of contents as a collection of bookmarks in your PDF document. A bookmark is given a name (e.g., Shower Drain) and refers to the corresponding page in the document. It is important to note that only one entry can refer to a page. You should consolidate entries if they point to the same page.

3

Password Protection and other Restrictions

Ensure that your PDF documents are not password-protected, as this can lead to processing issues. To check the protection status, examine the document properties under Security. These settings can only be modified by the creator.

4

Color Control Strips and Crop Marks

When generating PDFs, ensure that settings specify no color control strips, crop marks, or registration marks in the document.

5

Double-Sided Pages

While double-sided PDFs are suitable for printing, they can be problematic on a monitor. In this case, check the settings to ensure that pages are not double-sided. This means there should be no single pages consisting of two document pages visible over two page numbers.

6

Image Quality

It's crucial to ensure optimal display of your images. A resolution of 150 dpi usually guarantees good representation. Higher dpi for print PDFs may have a much larger resolution, which is often impractical for customers due to size. Ensure your documents do not exceed 500 MB so that customers can process them. Otherwise, check if a web version of the document is available.

7

Title Page

Including a title page in your documents enhances the navigation and presentation of your PDF. If you attach a cover to a document (inside and back), pay attention to the layout settings to avoid page offsets.

8

Article Names / Article Numbers

Having a clear article name and/or factory number is highly advantageous. Through interfaces like online shops, customers can directly inquire about catalog-highlighted articles. If your catalog assigns a unique number or designation to each article, this inquiry will be optimally executed, and the highlighted article will be transferred to the connected online shop exactly as listed in the catalog.

POS

Quality Note

Description

1

Texts

When creating PDF documents, issues may arise during further processing. A problem occurs when PDFs are generated based on scanned documents. These files often contain images rather than characters. These images cannot be analyzed and utilized in subsequent processes. The content is readable only by humans but cannot be used in automated processes

When using special fonts for icons or symbols, discrepancies may arise. To ensure a clean display, these fonts should be embedded in the PDF.

Another issue may arise when copying text from a PDF document. This can result in all characters being converted into special characters.

To check if optimal use of your PDFs is possible, try copying various text snippets from the PDF document and paste them into applications like Word. If the pasted text matches the original from the PDF, it is suitable for use. If the text is altered, a revision of the PDF is recommended.

2

Table of Contents

You can include a table of contents in your PDF document as a collection of bookmarks. Each bookmark receives a designation (e.g., Shower Drain) and refers to the corresponding page in the document. It's important to note that only one entry should refer to a page. Entries should be consolidated if they point to the same page.

3

Password Protection and Other Restrictions

Ensure that your PDF documents are not protected, as this can lead to processing issues. To check the protection status, examine the document properties under Security. Here, there are settings that can only be changed by the creator.

4

Color Control Strips and Crop Marks

When generating PDFs, make sure that the settings indicate that no color control strips, crop marks, or registration marks are inserted into the document.

5

Double-Sided Pages

While double-sided PDFs are suitable for printing, they pose challenges on the monitor. In this case, check the settings at the beginning to ensure that the pages are not double-sided. This means that there should be no individual pages consisting of two document pages and visibly displaying two page numbers.

6

Image Quality

It is crucial that your images are displayed optimally. A resolution of 150 dpi usually ensures good representation. Higher dpi is often unnecessary for computer display. PDFs for print have a much larger resolution, but they are often impractical for customers due to their size. Ensure that your documents do not exceed 500 MB in size so that customers can process them. Otherwise, check if a web version of the document is available.

7

Complete Contents

The information within the document must be complete. Placeholders (e.g., variables) with references to content from other article data, for example, hinder the usability of the documents.

8

Content Division

To use the documents in a process-oriented manner, they should, if possible, be divided according to their content. Large documents containing numerous contents make it difficult to locate the desired information.